How To Fill Out Passport Application DS-11

Introduction

Applying for a passport can be an exciting and important step in your travel journey. Whether you’re planning a dream vacation, an international business trip, or a study abroad program, having a valid passport is essential. The application process may seem daunting at first, but with a little guidance, it can be a smooth and straightforward experience.

In this comprehensive guide, we will walk you through the step-by-step process of filling out the DS-11 passport application form. This form is used for first-time applicants, minors, and those who were issued a passport more than 15 years ago. By following these instructions, you’ll be well on your way to obtaining your passport and embarking on your next adventure.

It’s important to note that while this guide provides general information on how to fill out the DS-11 form, specific requirements and procedures may vary depending on your country of residence and individual circumstances. It’s always a good idea to check the official website of your country’s passport agency or consulate for the most up-to-date information.

Now, let’s dive into the details of how to fill out the DS-11 passport application form, so you can get one step closer to holding that coveted travel document in your hands.

Section 1: Gather Required Documents and Information

Before starting the DS-11 passport application process, it’s important to gather all the necessary documents and information to ensure a smooth and successful application. Here is a checklist of the items you will need:

• Your original proof of U.S. citizenship: This can be an original birth certificate, a previously issued U.S. passport, or a Certificate of Naturalization or Citizenship. Make sure to bring the original document as photocopies are not accepted.
• Proof of identity: Bring a valid government-issued photo identification, such as a driver’s license or state ID card. This document should also be an original, photocopies are not accepted.
• A completed DS-11 passport application form: This form can be found on the official website of your country’s passport agency or consulate. Make sure to fill out the form accurately and completely.
• Passport photos: You will need two identical, recent color passport photos. These must meet the specific requirements outlined by your country’s passport agency, such as size, background color, and facial expression.
• Payment for fees: Prepare the appropriate payment method for the passport application and execution fees. Acceptable forms of payment may include credit/debit cards, checks, or money orders. Check the official website for the most up-to-date fee information.

In addition to the required documents, it’s also helpful to have the following information on hand:

• Full name, including any previous or maiden names
• Date and place of birth
• Social Security Number
• Current address
• Primary contact phone number and email address

Having all of the necessary documents and information readily available will streamline the application process and prevent any delays or hiccups along the way. Take the time to double-check that you have everything before proceeding to the next steps.

Section 2: Complete the Application Form

Now that you have gathered all the required documents and information, it’s time to fill out the DS-11 passport application form. This form is available for download on the official website of your country’s passport agency or consulate. Follow these steps to complete the application:

1. Download and print the DS-11 form: Visit the official website and locate the form. Ensure that you are downloading the most recent version. Print the form on standard letter-sized paper.
2. Fill out the applicant information: Provide your full name, date of birth, and Social Security Number. If you have a previous or maiden name, be sure to include that information as well.
3. Provide contact information: Enter your current address, phone number, and email address. This information will be used for communication regarding your passport application.
4. Indicate parental information (if applicable): If you are under the age of 16, you will need to provide information about your parents or legal guardians. This includes their names, dates of birth, and places of birth.
5. Fill in emergency contact details: Input the name, phone number, and relationship of a person to contact in case of an emergency.
6. Sign and date the application: Read all the statements on the application thoroughly and sign and date the form where indicated. By signing, you are certifying that all the information provided is true and accurate.

Remember to complete the application form using black ink and legible handwriting. Any errors or illegible information may result in delays or the rejection of your passport application. Take your time to ensure that all the information provided is accurate.

Once you have completed the application form, keep it in a safe place until you are ready to submit it along with the other required documents.

Section 3: Provide Passport Photos

Passport photos are an essential part of your application and must meet specific requirements set by your country’s passport agency. Follow these guidelines when obtaining and submitting your passport photos:

1. Use a professional photo service: It’s recommended to have your passport photos taken by a professional photographer or a reputable photo service. They will ensure that your photos meet all the necessary specifications.
2. Avoid taking selfies or using photos from your smartphone: Selfies or self-taken photos are not acceptable for passport applications. Stick to using professionally taken photos to avoid any issues or rejections.
3. Follow the guidelines for photo composition: Your photos should be in color, have a white or off-white background, and be printed on high-quality photo paper. Make sure your face is centered and that there are no shadows or glares.
4. Adhere to the correct size: Most passport agencies require standard passport photo sizes, usually 2×2 inches (5×5 cm). Check the specific requirements provided by your country’s passport agency to ensure compliance.
5. Follow guidelines for facial expression and accessories: Maintain a neutral facial expression with your eyes open and facing the camera. Remove any accessories that obstruct your face, such as hats or sunglasses, unless they are for religious or medical purposes.
6. Obtain two identical photos: You will typically need to submit two identical passport photos along with your application. Make sure both photos meet the requirements and are taken within the last six months.

Once you have your passport photos, attach one to the DS-11 application form and keep the second one in a safe place. Avoid stapling or using paper clips to attach the photo, as they may damage the application form.

Remember, passport photos are crucial for identification purposes, so it’s important to adhere to the guidelines provided by your country’s passport agency. Taking the time to obtain high-quality and accurate photos will ensure a successful passport application process.

Section 4: Calculate and Submit Fees

As part of the passport application process, there are fees that need to be paid. These fees cover the processing and issuance of your passport. Follow these steps to calculate and submit the necessary fees:

1. Check the official website: Visit the official website of your country’s passport agency or consulate to find the most up-to-date fee information. Fees may vary depending on factors such as the type of passport, age of the applicant, and processing options.
2. Determine the applicable fees: Depending on your specific circumstances, you may have different fees to calculate. For example, there may be separate fees for the passport book, passport card, expedited processing, and additional services like overnight delivery.
3. Calculate the total fees: Add up all the applicable fees to determine the total amount you need to pay. Double-check your calculations to ensure accuracy.
4. Prepare your payment method: Gather the necessary payment method to submit with your application. This may include credit/debit cards, checks, or money orders. Be aware that some passport agencies may only accept specific forms of payment, so check the official website for payment options.
5. Complete the payment section on the application: On the DS-11 application form, there will be a section where you need to provide payment information. Fill in the required details, including the total amount and the type of payment method you are using.
6. Submit the payment with your application: When you are ready to submit your application, include the appropriate payment method with your form and other required documents. Make sure the payment is securely attached or enclosed to avoid any issues or delays.

Remember to keep a copy or record of the payment transaction for your reference. The passport agency may provide a receipt or confirmation of payment, which you should retain until you receive your passport.

By calculating and submitting the correct fees, you ensure that your application is processed smoothly and without any complications. Be diligent in understanding the fee structure and follow the payment instructions provided by your country’s passport agency.

Section 5: Locate an Acceptance Facility or Passport Agency

Once you have completed the DS-11 application form, gathered the necessary documents, and calculated the fees, it’s time to submit your application. To do so, you will need to locate an acceptance facility or passport agency where you can go in person to submit your application. Follow these steps to find the nearest facility:

1. Check the official website: Visit the official website of your country’s passport agency or consulate. They typically provide a search tool or locator that allows you to find nearby acceptance facilities or passport agencies.
2. Enter your location information: Use the search tool to enter your location details, including your city, state, or postal code. Make sure to include any specific preferences, such as a radius or the type of facility you prefer.
3. Review the results: The search tool will provide a list of acceptance facilities or passport agencies in your area. Take note of their addresses, contact information, and any additional instructions or requirements they may have.
4. Choose the most convenient facility: Consider factors such as location, operating hours, and appointment availability when selecting an acceptance facility or passport agency. Choose one that best suits your needs and convenience.
5. Make an appointment (if required): Some acceptance facilities or passport agencies may require you to schedule an appointment in advance. If this is the case, follow the provided instructions to secure a date and time for your application submission.

It’s important to note that not all post offices or government offices serve as passport acceptance facilities. Make sure to look for facilities specifically designated for passport applications. This will ensure that your application is processed correctly.

Once you have located an acceptance facility or passport agency, you can proceed with submitting your application. Remember to bring all the required documents, payment, and passport photos with you to the appointment.

By locating a nearby acceptance facility or passport agency, you can conveniently complete the next step in the passport application process and move one step closer to obtaining your passport.

Section 6: Schedule an Appointment (if applicable)

Depending on the acceptance facility or passport agency you have chosen, you may need to schedule an appointment before visiting. Follow these steps to schedule an appointment for your passport application:

1. Review the requirements: Check the official website of your country’s passport agency or consulate to determine if an appointment is necessary. Some facilities may require appointments for specific services or during certain times of the year.
2. Locate the appointment scheduler: If appointments are required, the official website will provide instructions on how to access the appointment scheduling system. Follow the provided links or instructions to access the scheduler.
3. Select the appropriate service: Once you access the appointment scheduler, choose the service that matches your passport application needs. This may include new passport applications, passport renewals, or expedited processing.
4. Choose a date and time: The appointment scheduler will display available dates and times for your selected service. Select a convenient slot that fits your schedule. Keep in mind any deadlines or timeframes provided by your country’s passport agency.
5. Provide necessary information: Enter the required information, such as your name, contact details, and the type of application you are submitting. Double-check the accuracy of the information before confirming your appointment.
6. Receive confirmation: After selecting a date and time, the appointment scheduler will provide a confirmation. Make sure to save or print the confirmation details, as you may need to present it when you visit the facility.

If an appointment is not required at your chosen acceptance facility or passport agency, you can simply visit during their regular operating hours. However, it’s always a good idea to check their website or contact them in advance to confirm their procedures and availability.

Scheduling an appointment, when applicable, helps streamline the application process and allows you to have a dedicated time slot for your visit. It also helps the acceptance facility or passport agency manage their workflow more efficiently.

By following these steps to schedule an appointment, you will be well-prepared for your visit to the acceptance facility or passport agency to submit your application.

Section 7: Attend the Appointment

Now that you have scheduled your appointment and have all your documents ready, it’s time to attend the appointment at the acceptance facility or passport agency. Follow these steps for a smooth and successful appointment:

1. Arrive on time: Make sure to arrive at the facility on the scheduled date and time. It’s recommended to arrive a few minutes early to allow for any necessary paperwork or check-in processes.
2. Bring all required documents: Double-check that you have all the necessary documents, including the completed DS-11 application form, proof of U.S. citizenship, proof of identity, and passport photos. It’s also a good idea to bring copies of all your original documents as a backup.
3. Pay the fees: When you arrive, you will need to pay the applicable passport fees. Ensure that you have the payment ready in the form accepted by the facility, such as cash, credit/debit card, check, or money order.
4. Submit your application: Once you have completed any required paperwork and paid the fees, submit your application along with the supporting documents to the designated personnel at the facility. They will review your application and documents for accuracy.
5. Take an oath (if required): In some cases, applicants may be required to take an oath, affirming the truthfulness of the information provided in the application. Follow any instructions from the personnel regarding this process.
6. Answer any additional questions: The personnel at the facility may ask you additional questions to verify your identity or clarify any information on your application. Answer truthfully and provide any additional requested documents or details.
7. Collect your receipt: After your application has been reviewed and accepted, you will receive a receipt or verification document. Keep this receipt safe, as it will be needed to track the progress of your application.

During the appointment, it’s important to be polite, cooperative, and attentive to any instructions or requests from the personnel. They are there to assist you in the passport application process and ensure its smooth completion.

After attending your appointment, you can expect your application to be processed within the specified timeframe. Remember to keep any relevant documents, receipts, and contact information provided by the acceptance facility or passport agency for future reference.

Congratulations! You have now successfully attended your appointment and completed a crucial step in the passport application process.

Section 8: Track Your Application Status

After attending your appointment and submitting your passport application, you may be eager to know the status of your application. Fortunately, most passport agencies or consulates provide a tracking service that allows you to monitor the progress of your application. Here’s how you can track your application status:

1. Visit the official website: Go to the official website of your country’s passport agency or consulate.
2. Locate the application status tracker: Look for a section or page dedicated to tracking your passport application. It may be labeled as “Check Application Status” or something similar.
3. Enter the required information: Provide the necessary details to access your application status. This may include your full name, date of birth, social security number, or a specific application reference number.
4. Check the status: Once you have entered the required information, the tracker should display the current status of your application. This could include updates such as “Received,” “In Processing,” “Under Review,” “Approved,” or “Shipped.”
5. Follow any additional instructions: If there are any additional instructions or requests from the passport agency, make sure to follow them promptly. They may require you to provide additional documentation or take further action.
6. Contact the passport agency (if needed): If you encounter any issues or have specific inquiries about your application, don’t hesitate to contact the passport agency or consulate directly. They will be able to provide you with further assistance and guidance.

Be aware that the application processing time can vary depending on several factors, including current demand, the type of application, and any additional services you may have requested. It’s important to be patient and allow for sufficient processing time before inquiring about your application status.

Tracking your application status online provides you with peace of mind and keeps you informed about the progress of your passport application. It’s a convenient way to monitor any updates and anticipate when you can expect to receive your passport.

Continue checking the application status tracker periodically to stay updated on any changes or developments regarding your passport application.

Section 9: Receive Your Passport

Receiving your passport is an exciting moment as it signifies the completion of the application process and brings you one step closer to your travel adventures. Here’s what you can expect when it’s time to receive your passport:

1. Wait for the specified processing time: The passport agency or consulate provided an estimated processing time for your application. Be patient and allow this timeframe to pass before expecting your passport to arrive.
2. Keep an eye on the tracking status: Continue monitoring the application status tracker on the official website to see if there are any updates regarding the shipping or delivery of your passport.
3. Receive a notification (if applicable): Depending on the passport agency or the delivery service used, you may receive a notification via email, SMS, or mail when your passport is ready for delivery. Keep your contact information updated to ensure you don’t miss any updates.
4. Expect delivery or pickup instructions: The notification will provide instructions on how to receive your passport. It may include options for home delivery, a nearby post office, or an official passport agency for pickup.
5. Ensure someone is available for delivery (if applicable): If you have opted for home delivery, make sure someone is available to receive the passport at the specified address. Alternatively, follow the instructions for rescheduling or redirecting the delivery if needed.
6. Bring necessary identification: If you are required to pick up the passport in person, bring the necessary identification documents specified in the delivery instructions. This will include a valid government-issued ID and any additional documents requested.
7. Inspect your passport upon receipt: Once you have your passport in hand, carefully inspect it to ensure all information is accurate and matches your expectations. Check for any errors or discrepancies and report them immediately if needed.

Congratulations! You have successfully received your passport. Make several copies of the passport biodata page and store them in secure locations. It’s also wise to share the passport details with a trusted family member or friend in case of emergencies while traveling.

With your passport in hand, you’re now ready to embark on your travel adventures and explore the world. Remember to check the passport’s expiration date and review any visa requirements for your intended destinations before you travel.

Enjoy your journeys and bon voyage!