How To Obtain A Re-Entry Permit For Japan

Introduction

Welcome to Japan, a land of rich cultural heritage, breathtaking natural beauty, and technological innovation. Whether you are a tourist, a student, or a resident, exploring this fascinating country is an experience like no other. However, if you plan to leave Japan temporarily and then return, it’s important to familiarize yourself with the process of obtaining a re-entry permit.

A re-entry permit is a document that allows foreign nationals to leave Japan temporarily without jeopardizing their residency status. It is essential for individuals who hold a work visa, student visa, or any other long-term visa, and wish to return to Japan after traveling abroad. In this article, we will dive into the details of obtaining a re-entry permit for Japan, including why you need one, the different types of permits, eligibility requirements, and the application process.

By obtaining a re-entry permit, you can travel freely without the fear of losing your residency status in Japan. Whether you plan to explore other countries or visit your family back home, having this permit ensures a smooth re-entry process and allows you to pick up right where you left off in your Japanese journey.

So, let’s delve into this topic further and guide you on how to obtain a re-entry permit for Japan to ensure a hassle-free travel experience and peace of mind during your time away from this captivating country.

What is a Re-Entry Permit?

A re-entry permit is an official document issued by the Japanese government that grants permission for foreign nationals to leave Japan temporarily and return without jeopardizing their residency status. It acts as a proof of your intention to maintain your residency in Japan while you are away. This permit is essential for individuals who hold a work visa, student visa, or any other long-term visa, and plan to travel internationally.

Without a re-entry permit, if you leave Japan without proper authorization, your current visa will be invalidated, and you will need to apply for a new visa to re-enter the country. This can be a time-consuming and cumbersome process. However, by obtaining a re-entry permit, you can avoid such complications and easily resume your stay in Japan upon your return.

It’s important to note that a re-entry permit is not required for short trips abroad, such as a vacation or a business trip, as long as you plan to return within the validity period of your visa. However, if you are planning a long-term absence or traveling to a country where Japan has limited or no visa waivers, it is highly recommended to obtain a re-entry permit to ensure a smooth and seamless re-entry process.

Re-entry permits in Japan are typically valid for either one or five years, depending on the type of visa held by the applicant. It’s important to understand the different types of re-entry permits available and their respective validity periods to choose the most suitable option for your needs.

Now that you have a clear understanding of what a re-entry permit is and its significance, let’s explore why it is essential to obtain one before leaving Japan.

Why Do You Need a Re-Entry Permit?

A re-entry permit is a crucial document for individuals holding a work visa, student visa, or any other long-term visa in Japan. Here are the main reasons why you need a re-entry permit:

1. Maintain Your Residency Status: Leaving Japan without a re-entry permit can result in the invalidation of your current visa. This means that upon your return, you would need to go through the entire visa application process again, which can be time-consuming and may lead to the loss of important opportunities.
2. Convenient Travel: With a re-entry permit, you can travel internationally without the worry of being denied re-entry to Japan. It offers you the freedom to explore other countries or visit family and friends back home without the stress of reapplying for a visa upon your return.
3. Avoid Additional Fees: If your visa expires while you are abroad without a re-entry permit, you would need to apply for a new visa. This process can be expensive, involving application fees, documents, and waiting times. By obtaining a re-entry permit, you can save yourself from the additional financial burden and paperwork.
4. Continue Employment or Education: With a re-entry permit, you can maintain your employment or educational commitments in Japan. It allows you to temporarily leave the country for conferences, training programs, or personal reasons, while ensuring that you can return to your job or studies without interruption.
5. Preserve Social Welfare Benefits: If you are receiving social welfare benefits in Japan, such as healthcare or pension, a re-entry permit ensures the continuity of these benefits during your temporary absence from the country.

Overall, obtaining a re-entry permit is vital for maintaining your residency status, preserving your opportunities, and ensuring a seamless re-entry process into Japan. It offers you peace of mind during your travels and allows you to continue your life in Japan without any disruptions. Now, let’s explore the various types of re-entry permits available in Japan.

Types of Re-Entry Permits

There are two main types of re-entry permits available in Japan: single re-entry permits and multiple re-entry permits. Let’s take a closer look at each type:

1. Single Re-Entry Permit: A single re-entry permit allows you to leave Japan temporarily and re-enter the country once within the validity period of your visa. This is the most common type of re-entry permit and is suitable for individuals who plan to travel internationally for a short period of time, such as a vacation or a business trip. It is important to note that if you leave Japan and do not return within the validity period of your visa, your visa will be deemed invalid.
2. Multiple Re-Entry Permit: A multiple re-entry permit, on the other hand, allows you to leave Japan multiple times and re-enter the country within the validity period of the permit. This type of permit is recommended for individuals who foresee the need to travel internationally multiple times or for an extended period. With a multiple re-entry permit, you can travel freely without the risk of losing your residency status in Japan.

The validity period of both single and multiple re-entry permits depends on the type of visa you hold:

• For individuals with a work visa (including skilled labor, specialist in humanities/international services, technical intern training, etc.) or a student visa, the re-entry permit is typically valid for the same duration as the visa.
• For individuals with a spouse or child of Japanese national visa, the re-entry permit can be issued for one year or a maximum of five years.

It’s important to evaluate your travel plans and determine whether you would need a single re-entry permit or a multiple re-entry permit. If you anticipate multiple trips or an extended absence from Japan, it is advisable to obtain a multiple re-entry permit to ensure the flexibility and convenience of re-entry.

Now that you understand the different types of re-entry permits, let’s explore the eligibility requirements for obtaining a re-entry permit in Japan.

Eligibility for a Re-Entry Permit

To be eligible for a re-entry permit in Japan, certain criteria must be met. The eligibility requirements vary depending on your visa status and residency situation. Here are the general eligibility criteria:

1. Hold a valid visa: You must hold a valid long-term visa, such as a work visa, student visa, spouse visa, or any other visa that allows you to stay in Japan for an extended period. It’s important to note that short-term visa holders, such as tourist visa or business visa holders, do not require a re-entry permit as their visa automatically becomes invalid upon leaving Japan.
2. Intend to maintain your residency status: You must have the intention to return to Japan and continue your residency status after the temporary travel abroad. A re-entry permit is issued with the understanding that you are committed to maintaining your job, studies, family, or any other valid reason for your stay in Japan.
3. Valid residence card (Zairyu Card): You are required to possess a valid residence card (Zairyu Card) at the time of applying for a re-entry permit. This card contains important information about your visa status and is a mandatory document for all foreign residents in Japan.
4. Not in violation of any immigration laws: You must have complied with Japanese immigration laws during your stay in the country. Any violations, such as overstaying your visa, can disqualify you from obtaining a re-entry permit.

It’s important to note that the eligibility requirements may differ based on the specific circumstances and visa type. It is advisable to consult with the local immigration office or the Ministry of Justice for detailed information regarding your eligibility for a re-entry permit.

Now that you understand the eligibility requirements, let’s move on to the process of applying for a re-entry permit in Japan.

How to Apply for a Re-Entry Permit

Applying for a re-entry permit in Japan involves a straightforward process. Here are the steps you need to follow to obtain a re-entry permit:

1. Gather required documents: Collect all the necessary documents needed for the re-entry permit application. These typically include your valid passport, residence card (Zairyu Card), re-entry permit application form, and a recent passport-sized photograph. Ensure that you have all the documents in the correct format and comply with any specific requirements set by the immigration authorities.
2. Complete the application form: Fill out the re-entry permit application form accurately and legibly. Make sure to provide all the required information, including your personal details, visa information, and the purpose of your travel abroad. Double-check the form for any errors or missing information before submission.
3. Submit the application: Visit your nearest immigration office (or its branch office) to submit your completed application form and the supporting documents. It is advisable to make an appointment in advance to avoid long waiting times. At the immigration office, the staff will review your application and verify the documents. They may ask for additional information or clarification if needed.
4. Pay the processing fee: Pay the required processing fee for the re-entry permit. The fee amount varies depending on the type of permit and your specific visa status. Be sure to check the current fee schedule and have the correct amount ready for payment. Keep in mind that these fees are subject to change, so it’s best to verify the accurate amount before your visit to the immigration office.
5. Receive your re-entry permit: Once your application is approved, you will be issued a re-entry permit. The permit will be attached to your passport or residence card (Zairyu Card) as proof of your authorized travel and re-entry. Take note of the validity period of your re-entry permit to ensure you return to Japan within the specified timeframe.

It’s important to remember that applying for a re-entry permit should be done before leaving Japan. It is not possible to apply for a re-entry permit while you are already abroad. Therefore, be sure to plan accordingly and allow sufficient time for the application process.

Now that you know how to apply for a re-entry permit, let’s explore the required documents in more detail to ensure a smooth application process.

Required Documents for Re-Entry Permit Application

When applying for a re-entry permit in Japan, it is essential to provide the necessary documents to support your application. Here are the key documents that are typically required:

1. Valid Passport: You will need to provide your valid passport, which should have at least six months of remaining validity. The passport will be used to attach the re-entry permit sticker.
2. Residence Card (Zairyu Card): Your residence card (Zairyu Card) is a vital document that proves your legal residency in Japan. It contains important information about your visa status, residence address, and personal details. Make sure to carry your residence card when applying for a re-entry permit.
3. Re-Entry Permit Application Form: Fill out the re-entry permit application form accurately and completely. The form can be obtained from the immigration office or downloaded from their official website. Ensure that you provide all the required information, including your personal details, immigration status, and travel plans.
4. Passport-Sized Photograph: Attach a recent passport-sized photograph to your application. The photograph should meet the specifications set by the immigration authorities, such as size, background color, and facial expression. It’s advisable to have multiple copies of the photograph, as additional copies may be required for other application-related processes.
5. Additional Supporting Documents: Depending on your visa type and circumstances, additional supporting documents may be required. These can include a letter of explanation stating the purpose and duration of your travel abroad, proof of employment or enrollment in educational institutions, and any other relevant documents that support your intention to maintain your residency in Japan.

It’s important to note that the specific requirements may vary based on your visa status and individual circumstances. It’s advisable to check with the local immigration office or the Ministry of Justice to ensure you have all the necessary documents and comply with their guidelines.

Remember to prepare your documents in advance and double-check for any errors or missing information. By submitting a complete and accurate application with the required documents, you can expedite the process and increase the chances of a successful re-entry permit application.

Next, we will discuss the processing time and fees associated with obtaining a re-entry permit.

Processing Time and Fees

The processing time and fees for obtaining a re-entry permit in Japan can vary depending on several factors, including the immigration office’s workload, your visa type, and the type of re-entry permit you are applying for. Here is some general information regarding processing time and fees:

Processing Time: The processing time for a re-entry permit application can range from a few days to a couple of weeks. It’s advisable to apply well in advance of your planned departure date to allow sufficient time for the application to be processed. However, it’s important to note that during peak seasons or busy periods, the processing time may be longer. It’s recommended to check with the immigration office or their official website for the most up-to-date information on processing times.

Processing Fees: The fees for a re-entry permit depend on the type of permit and your specific visa status. Generally, the fee for a single re-entry permit is lower compared to a multiple re-entry permit. The exact fee amount is subject to change, so it’s crucial to verify the current fee schedule with the immigration office or their official website. Ensure you have the correct amount ready for payment when submitting your application.

It’s worth mentioning that in certain cases, such as when applying for a re-entry permit in conjunction with a visa extension or change of status, there may be additional fees involved. These fees are typically higher than the standard re-entry permit fees. It’s advisable to consult with the immigration office or an immigration lawyer for specific information regarding any additional fees that may apply in your situation.

It’s important to plan your re-entry permit application carefully, considering the processing times and fees involved. By allowing ample time for processing and being prepared with the required fees, you can ensure a smooth application process and avoid any last-minute complications or delays.

Now that we have discussed the processing time and fees, let’s explore the topic of re-entry permit extensions in Japan.

Re-Entry Permit Extension

In some cases, you may find yourself needing to extend your stay outside of Japan beyond the validity period of your re-entry permit. If this situation arises, you can apply for a re-entry permit extension. Here’s what you need to know about extending your re-entry permit:

Eligibility for Extension: To be eligible for a re-entry permit extension, you must meet certain requirements. This includes already having a valid re-entry permit, the intention to maintain your residency status, and a valid reason for the extension, such as ongoing studies, work commitments, or family responsibilities. It’s important to apply for the extension before the expiration of your current re-entry permit.

Application Process: To apply for a re-entry permit extension, you will need to visit the local immigration office in Japan. Obtain the necessary application form for the extension and complete it accurately. Prepare any additional documents that support your request for an extension, such as an employment contract, enrollment verification, or a letter explaining the reason for your extended stay.

Processing Time and Fees: The processing time for a re-entry permit extension can vary, similar to the initial application. It’s advisable to apply well in advance of your re-entry permit expiration date to allow sufficient time for processing. Additionally, there may be an associated fee for the extension, which varies depending on the type of re-entry permit and your specific visa status. Check with the immigration office or their official website for the most up-to-date information regarding processing times and fees.

Valid Re-Entry Permit Duration: It’s important to note that the duration of the re-entry permit extension may not exceed the remaining validity period of your visa. For instance, if your visa is expiring soon and you wish to extend your re-entry permit, the extension will only be granted until the date of your visa expiration. Therefore, it’s recommended to plan your extension application accordingly and consider the remaining validity period of your visa.

By applying for a re-entry permit extension, you can prolong your stay outside of Japan without jeopardizing your residency status. Ensure that you carefully follow the extension application process, provide the necessary documents, and meet the eligibility criteria. By doing so, you can navigate the re-entry permit extension process smoothly and maintain your legal status in Japan.

Now, let’s address some frequently asked questions about re-entry permits in Japan.

Frequently Asked Questions (FAQs)

Here are some common questions related to re-entry permits in Japan:

1. Can I leave Japan without a re-entry permit?

If you have a short-term visa, such as a tourist visa or business visa, you do not need a re-entry permit as your visa automatically becomes invalid upon leaving Japan. However, if you hold a long-term visa and plan to return to Japan, it is highly recommended to obtain a re-entry permit to maintain your residency status.

2. How far in advance can I apply for a re-entry permit?

You can apply for a re-entry permit as early as you like before your planned departure date from Japan. It’s advisable to apply well in advance to ensure sufficient processing time, especially during peak seasons or busy periods.

3. Can I apply for a re-entry permit extension from outside of Japan?

No, re-entry permit extensions can only be applied for within Japan. If you are already outside of Japan and your re-entry permit has expired, you will need to apply for a new visa to enter Japan.

4. Can I travel to any country with a re-entry permit?

With a re-entry permit, you can travel to most countries. However, it’s important to research and understand the visa requirements of the country you plan to visit. Some countries may require you to obtain a visa in advance, regardless of your re-entry permit status.

5. Can I enter Japan after my visa has expired?

If your visa has expired and you do not have a valid re-entry permit, you are typically required to apply for a new visa to enter Japan. It’s important to note that applying for a new visa involves meeting the eligibility requirements and going through the visa application process again.

6. Can I apply for a re-entry permit online?

Currently, the application process for a re-entry permit in Japan cannot be done online. You need to visit the local immigration office or their branch office in person to submit your application and the required documents.

If you have any more specific questions or concerns regarding re-entry permits, it’s advisable to consult with the immigration office or seek guidance from an immigration lawyer to ensure accurate and up-to-date information.

Now, let’s wrap up this article on re-entry permits in Japan.

Conclusion

A re-entry permit is an essential document for foreign nationals residing in Japan who plan to leave the country temporarily and return without jeopardizing their residency status. It provides the assurance of being able to re-enter Japan smoothly and continue with your life, whether it be work, studies, or personal commitments.

In this comprehensive guide, we covered the basics of re-entry permits, including what they are and why they are necessary. We explored the different types of permits available, such as single and multiple re-entry permits, and discussed the eligibility criteria for obtaining one.

We also walked you through the process of applying for a re-entry permit, stressing the importance of gathering the required documents and submitting a complete and accurate application. Additionally, we highlighted the processing times and fees associated with obtaining a re-entry permit, emphasizing the need for careful planning.

In certain situations, when a longer absence from Japan is required, we touched upon the option of applying for a re-entry permit extension and outlined the steps involved. It’s important to note that an extension can only be applied for within Japan before the expiration of your current re-entry permit.

Lastly, we addressed some frequently asked questions to provide further clarity on re-entry permits in Japan, aiming to address common concerns and inquiries.

By understanding the importance of a re-entry permit and following the necessary procedures, you can ensure a smooth and uninterrupted stay in Japan, even when temporary travel outside the country is required.

It’s always recommended to consult with the local immigration office or seek legal advice for specific questions related to your individual circumstances and visa type. Stay informed, plan ahead, and enjoy your experiences in Japan, knowing that your residency status is protected with a re-entry permit.